Cancellation / Postponement
By making a booking, as the Hirer you accept our cancellation policy and related fees.
No Hirer (event, group or organisation) is exempt from paying cancellation fees. Should circumstances arise where you have to cancel your booking, this must be received in writing and the following cancellation fees will apply to all bookings and all organisations regardless of the frequency or volume of business.
Cancellations fees are as follows:
- If a booking is cancelled 30 days or less from the Event – 100% of all Hire Fees are retained.
- If a booking is cancelled between 31-60 days prior to the Event – 50% of all Hire Fees are retained.
- If a booking is cancelled 61 days or more from the Event then an Administration Fee of $150 per day and per room/space booked, will be charged.
- Postponement or change of dates for an Event are treated as a cancellation.
Hire Of Venue and Facilities
The Hirer agrees to hire the AMC Jakovich Function Centre venue and facilities subject to the following Terms and Conditions.
Hirer to ensure compliance.
The Hirer will observe, comply and ensure that all Associated Persons observe and comply with any regulations or guidelines of the AMC Jakovich Function Centre from time to time, pertaining to the Venue and all statutes, regulations and by-laws of any government, municipal or statutory authority applying to the Venue.
Suitability Of Venue and Facilities
The Hirer agrees that it has properly informed itself of the suitability of the Venue and Facilities for the Event and has not relied upon any representation or advice of the AMC Jakovich Function Centre.
Venue Session Times
Venue rooms can be hired as follows:
Room sessions:
- Day only 8am – 5pm (9 hours)
- Day/Evening 8am – 10pm (14 hours) or 5pm – 10pm (5 hours)
The Hirer may have access to the room 30 mins prior to the Event.
You must ensure your Event is finished and the room vacated promptly at the conclusion of your booking time. Extra charges will apply if you go over your allotted time.
$125 per hour or part thereof for any permitted extension to the duration of the Event for each function room hired. If you require your Event start/finish time to be before 8am or after 10pm, an additional hourly room hire fee will apply to every hour or part thereof. This is in addition to the session price.
For large bookings that only require one session, it may be necessary to book the previous session as well as the allocated session, so we have the ability to set the room up to your requirements as this may not be possible during the one-hour changeover period between sessions.
Keeping to time is very important. If you are running over time and we have a booking in the following session, our Function Centre staff will need to enter the room at conclusion of your session booked. Unfortunately, this may appear to be an intrusion, however we often run to a very tight schedule to enable the breakdown/setup for the next Event – it is your responsibility to ensure your session finishes and your attendees have vacated the room by the conclusion of your session time.
Bookings
- No tentative enquiries will be accepted.
- Confirmation of Booking is indicated by submission of a signed Venue Booking Form, signed acknowledgement of the Terms and Conditions and full payment of the deposit (equal to full room hire fee) which must be received within 7 days of the initial booking request.
- No bookings will be accepted from the Hirer if there are any outstanding invoices payable.
- AMC Jakovich Function Centre reserves the right to switch bookings between rooms of comparable standard if necessary. However, we will notify the Hirer of a change of room and every effort will be made to provide space as originally booked.
Pricing
Prices quoted are valid for 3 months from the time of enquiry.
Payment
The method of payment is by MasterCard, Visa, AMEX, Diners, BPay or EFT
Please note: Credit card payments attract a surcharge in addition to the invoice amount. This is charged and collected directly by Macquarie Banks DEFT Payment System at the time of processing payment and is non-refundable.
AMC Jakovich Function Centre may charge the Hirer surcharge amounts as follows:
- 15% surcharge on the Room Hire Fee for Saturday and Sunday bookings.
- 50% surcharge on the Room Hire Fee for Public Holiday bookings.
Venue Room and Equipment Requirements
General cleaning is included in the Room Hire Fee.
AMC Jakovich Function Centre reserves the right to invoice the Hirer for additional cleaning should it be required at the conclusion of the Event. Examples of these instances include but are not limited to: removing marks on equipment such as whiteboards and tables, chips to paintwork, excessive mess or rubbish left in the venue or car parks.
All equipment requested and included in the room set up will be invoiced, regardless of whether it is used.
All equipment, chair and table requirements are provided to the best of our ability.
Equipment that is not booked but requested is subject to availability and will be added to the invoice.
Any changes to setup will be subject to availability of our setup crew and additional charges will apply as per our pricing structure.
Hirer’s Obligations
The Hirer shall:
- Allow the Caterer, the AMC Jakovich Function Centre and respective employees and agents, free access to all parts of the Venue and Facilities at all times (subject to reasonable notice).
- Not carry on or permit to be carried on, any behaviour or activity that in the opinion of the AMC Jakovich Function Centre or the Caterer is dangerous, noxious, offensive, illegal, noisy or which constitutes a nuisance.
- Not use or allow the Venue or Facilities to be used for any purpose other than that for which they are hired.
- Vacate the Venue and Facilities at the conclusion of the Event by the clearance time set out in the Venue Booking Form.
- Remove from the Venue and Facilities, all equipment and effects brought by the Hirer onto the Venue or Facilities and at the Hirer’s expense, make good any damage to the Venue and Facilities caused by the removal of such equipment and effects.
- Obtain at its expense all requisite licenses and authorisations for copyright material and all permits or licenses required for the conduct of the Event.
- Comply with all lawful directions of the Caterer and the AMC Jakovich Function Centre in connection with the use of the Venue or Facilities.
AMC Jakovich Function Centre is not liable to the Hirer for any loss of or damage to effects or equipment left at the Venue by the Hirer.
Duty Of Care
The Hirer is responsible for informing the Hirer’s staff and Associated Persons to exercise a duty of care when entering the Venue and event room.
Internet Usage Policy
Wireless and hard-wired internet access is available to assist the Hirer, Associated Persons, Hirer’s Staff and/or visitors to the Venue.
Use of our internet service (including the transmission or receiving of any material) in violation of Australian or International law is prohibited. This includes, but is not limited to, infringement of copyrighted material and transmitting or receiving threatening or obscene material, pornographic material or material protected by trade secret.
Smoking
AMC Jakovich Function Centre is a Government building. Smoking is strictly prohibited inside the Venue and within 10m of any entrance. The Hirer is responsible for Associated Persons to adhere to the smoking prohibition.
Music And Noise Levels
There is to be no live or loud music played at the AMC Jakovich Function Centre unless management has granted approval at the time of the booking.
Music levels accompanying presentations in the Venue rooms will not interfere with other Hirer’s of the venue. If complaints are received, then the Hirer will be instructed to reduce the volume. Non-compliance will cause immediate Event termination.
Decorations
The Hirer shall not bring into the Venue or the Facilities anything explosive, highly flammable, radioactive or otherwise dangerous or pungent to Function Centre staff and Associated Persons. This includes, but is not limited to: candles, candelabras, open flames, water tanks, water features, ice sculptures, live fish, rose petals, confetti, rice, compressed confetti and streamer cans, glitter, sparklers, pyrotechnics, smoke machines, bubble machines or live soil such as potted topiary plants.
The Hirer shall not affix or hang anything from any walls, pylons, windows or other structures in or around the Venue or the Facilities without prior approval of the AMC Jakovich Function Centre.
The Hirer may bring in ‘stand-alone’ banners and displays, tethered balloons and dried or fresh flower arrangements.
The Hirer shall immediately remove anything from the Venue and Facilities when requested by the Function Centre staff of AMC Jakovich Function Centre.
Liquor Use and Licensing
All Associated Persons attending the Venue must be able to provide adequate identification or proof of age on request at any time. Acceptable identification in Western Australia is either a current passport, proof of age card or driver’s license.
AMC Jakovich Function Centre reserves the right to refuse entry or service to any persons considered by Function Centre staff to be intoxicated, underage or creating a disturbance. Any Associated Person deemed to be intoxicated or creating a disturbance will be asked to leave the Venue. These guidelines reflect both legal requirements and the desire of the AMC Jakovich Function Centre to provide an enjoyable and safe Venue for all patrons.
Other Functions
AMC Jakovich Function Centre reserves the right to book other functions in the same venue room up to one hour before the scheduled function commencement time and one hour after the scheduled function finishing time. Additionally, AMC Jakovich Function Centre reserves the right to book other functions in adjoining rooms at any time.
The Hirer, Hirer’s staff or Associated Persons are not to interact, solicit or engage with any other Function Centre clients or with any other patrons in the building for the purpose of promoting their own business.
Deliveries
AMC Jakovich Function Centre will only accept delivery of goods one working day prior to the Event. All goods which are to be removed must be collected within one working day after the Event. Goods can only be delivered during reception hours 9am to 3pm Monday to Friday. Goods must be addressed for the attention of the Hirer, AMC Jakovich Function Centre, 4 McGrath Road, Henderson WA 6166.
La Mint Cafe Dining Room Use
La Mint Café, the on-site cafe, has only 60 indoor/outdoor seats. Use of the La Mint dining room for meal breaks cannot be guaranteed. Should you require a private dining area with seating for Associated Persons for meal breaks as part of your Event, please contact the Function Centre staff for availability and a quote.
Insurance
Upon request by the Function Centre staff, the Hirer shall take out and keep current during the Event, public liability insurance with a reputable insurer to cover its own legal liability and noting the interest of the AMC Jakovich Function Centre in the amount of not less than $10 million per claim and unlimited in the aggregate and provide upon request evidence of currency of insurance no less than fourteen (14) calendar days prior to the Event.
The Hirer shall also ensure that any performers or acts engaged by the Hirer shall have public liability insurance with a reputable insurer for the amount of at least $10 million to cover the performers’ or acts’ legal liability and shall, upon request, provide evidence of currency of such insurance to the Function Centre fourteen (14) days prior to the Event.
Damage and Indemnity
The Hirer shall indemnify the AMC Jakovich Function Centre, the State of Western Australia (the State), and their respective officers, employees, agents and contractors in full in respect of any liability, loss, costs, expenses, damages, claim or proceeding (including legal costs) arising in respect of personal injury or sickness or death of any person or arising in respect of any injury or damage to any property, real or personal to the extent such liability, costs, expenses, damages, loss, claim or proceeding arises in any way whatsoever from the wilful or negligent acts of or omissions on the part of the Hirer or any employee, contractor, agent, licensee, invitee or Associated Persons of the Hirer except to the extent such liability, loss, claim or proceeding arises by reason of an act or omission of the AMC Jakovich Function Centre or the State or their respective officers, employees, agents or contractors.
Neither the AMC Jakovich Function Centre nor the State shall be liable to the Hirer for any loss of life, personal injury or damage to or loss of property which may be suffered or sustained arising out of or by reason of the use of the Venue or Facilities or the conduct of the Function Centre Staff except where the death, injury, damage or loss results from a negligent act or omission of the AMC Jakovich Function Centre or their respective employees or agents.
The State or the AMC Jakovich Function Centre shall not be liable for loss of profit or consequential damages to the Venue Room.
The Hirer must ensure that it and its Associated Persons comply with any directions given by the AMC Jakovich Function Centre staff relating to the rules and regulations or directions with regards to fire and safety precautions.
Damage to the Venue, Facilities, the building or property of the AMC Jakovich Function Centre will be the responsibility of the Hirer and will be charged at replacement or repair costs.
Termination of Event Booking
AMC Jakovich Function Centre may terminate the Event and any future Events which have been booked immediately upon giving notice to the Hirer if:
- The Hirer breaches any provision of the Terms and Conditions of Venue Room Hire and cannot or does not rectify it immediately.
- The Hirer alters the purpose of the Event without the written approval of the AMC Jakovich Function Centre.
- AMC Jakovich Function Centre becomes aware of conditions upon which the holding of the Event could jeopardise public safety or order or involve an unacceptable risk of personal injury or damage to property.
Where AMC Jakovich Function Centre terminates the Event, the Function Centre shall not be liable to the Hirer for any loss or damage suffered by the Hirer by reason thereof.
Whilst the Hirer is in breach of the Terms and Conditions, the AMC Jakovich Function Centre may suspend the performance of its obligations of Venue Room Hire.
Definitions Glossary
Associated Persons | Persons invited by the Hirer to attend the event. |
Caterer | The person or organisation independent of AMC Jakovich Function Centre that has the sole purpose of providing food and beverage catering service to the Hirer. |
Event | A booked event that the Hirer is managing. |
Facilities | The equipment and services that are provided to the Hirer to run the Event, this excludes food and beverage catering services. |
Function Centre staff | Staff employed to administer the Function Centre. |
Hirer | The person or organisation that has made a booking with the AMC Jakovich Function Centre. |
Hirer’s staff | Staff employed by the Hirer for the sole purpose of running the Event. |
Venue | The rooms that are available for hire at the AMC Jakovich Function Centre. |