HIRE OF FACILITIES
The Hirer agrees to hire the Venue, specific area/s within the Jakovich Centre, which are available for hire, and Facilities subject to the terms and conditions as follows:
Cancellation / Postponement
By making a booking, you accept our cancellation policy and its related fees.
No event, group or company is exempt from paying cancellation fees. Should circumstances arise where you have to cancel your booking, this must be received in writing and the following cancellation fees will apply to all bookings and all companies regardless of the frequency or volume of business.
Cancellations fees are as follows:
a. if a booking is cancelled 14 days or less from the Event – 100% of the Room Hire Fee.
b. if a booking is cancelled between 15-30 days prior to the Event – 50% of the Room Hire Fee.
c. if a booking is cancelled 31 days or more from the Event then an Administration Fee of $150 will be charged.
d. Changes of dates for your Event are treated as a cancellation.
Prices quoted are valid for 3 months from the time of booking.
a.No tentative bookings will be accepted.
b.Confirmation of Booking is indicated by submission of a signed Booking Form and Terms and Conditions and full payment of the deposit (equal to full room hire fee) which must be received within 48 hours of the initial booking request.
c.No bookings will be accepted from the Hirer if there are any outstanding invoices payable.
d. AMC Jakovich Centre reserves the right to switch bookings between rooms of comparable standard if necessary. However, we will notify the client of a change of room and every effort will be made to provide space as originally booked.
The method of payment is by MasterCard, Visa or EFT by prior arrangement to AMC Jakovich Centre.
Please note credit card payments attract a 1.5% surcharge in addition to the invoice amount. This is charged and collected directly by ANZ Bank at the time of payment processing and is non-refundable.
AMC Jakovich Centre may charge the Customer surcharge amounts as follows:
a.50% surcharge on the Room Hire Fee for Public Holidays;
b.$120 per hour or part thereof for any permitted extension to the duration of the Event.
d.15% surcharge on the Room Hire Fee for Saturdays and Sundays.
Rooms are available for hire in a choice of 3 block sessions: 08:00 – 12:00, 13:00 – 17:00 and 18:00 – 22:00. The Hirer may have access, by pre-arrangement, to the booked room 30 mins prior to the Event. The Hirer must ensure the room is vacated by the end of the booked session time.
Extra charges will apply if the Hirer’s use/occupation of the room exceeds the booked time.
If the Hirer requires the Event to start before 08:00 or finish after 22:00, an hourly room hire fee will be payable for every hour, or part thereof, in addition to, and as per, the booked session fee.
The set-up for a large group may take longer than the one hour changeover period between sessions. Where the Hirer expects a large number of attendees for one booked block session, it may be necessary to also book the previous session to allow for the room to be set-up to requirements.
If the booked session time is exceeded the Centre staff reserve the right to enter the room to commence set-up for the next Event, if required.
Room And Equipment Requirements
General cleaning, namely, vacuuming, wiping tables and removal of rubbish from bins only is included in the Room Hire Fee.
Should cleaning in addition to the above be required, for example, for removing marks on equipment such as whiteboards and tables, damage to paintwork, and/or excessive rubbish, a cleaning fee will apply.
All equipment, including audio/visual, chairs, tables, whiteboards or other, requested on the Booking Form for the session, and included in the room set-up, will be billed. Equipment that is not booked but requested at short notice is subject to availability, and will be included in the fee payable.
Changes to the booked set-up will be subject to the availability of staff and additional charges will apply as per the fee schedule.
Suitability of Facilities
The Hirer agrees to have made an independent assessment of the suitability of the Venue, its facilities and its services, prior to lodging the Booking Form and Terms and Conditions of Use Form.
The Hirer shall:
a. allow the Caterer (if applicable), the Centre staff and respective employees and agents, free access to all parts of the Venue at all times (subject to reasonable notice).
b. not carry on or permit to be carried on, any behaviour or activity that in the opinion of the Centre management is dangerous, noxious, offensive, illegal, noisy or which constitutes a nuisance;
c. not use or allow the Venue or its facilities to be used for any purpose other than that for which they are designed;
d. vacate the Venue at the conclusion of the booked Event by the time set out in the Schedule (see ‘Function Rooms’;
e. remove from the Venue and Centre all equipment and effects brought by the Hirer into the Venue and, at the Hirer’s expense, make good any damage caused by the removal of such equipment and effects;
f. obtain at its expense all requisite licenses and authorisations for copyright material and all permits or licenses
required for the conduct of the Event; and
g. comply with all lawful directions from the Centre staff in connection with the use of the Venue, its facilities and/or its services.
The Centre is not liable for any loss or damage to effects or equipment left by the Hirer at the Venue.
Duty of Care
The Hirer is responsible for informing its event staff and associated persons and guests to exercise a duty of care when entering the Centre and Venue.
Smoking is strictly prohibited inside the Centre and within 10 metres of any entrance. The Hirer is responsible for ensuring that everyone at the Centre for the Hirer’s purposes complies.
Music and General Noise
No live or loud music can be played at the Centre without written management approval at the time of the booking.
Music and or other noise accompanying presentations at the Venue will not interfere with the other clients of the Centre. Complaints regarding the volume of music or other noise at a booked session will require the Hirer to immediately reduce the audible level to a level not audible outside the booked room. Non-compliance will result in immediate Event termination and no refund or other compensation will be paid by the Centre management to the Hirer.
The Hirer shall not bring into the Centre or surrounding area anything explosive, highly flammable, radioactive or otherwise dangerous or pungent. This includes, but is not limited to: candles, candelabras, open flames, water tanks, water features, ice sculptures, live fish, rose petals, confetti, rice, compressed confetti and streamer cans, glitter, sparklers, pyrotechnics, smoke machines, bubble machines or live soil such as potted topiary plants.
The Hirer shall not affix or hang anything on any walls, pylons, windows or other structure in or around the Centre or Venue without prior approval from the Centre management.
The Hirer shall immediately remove anything from the Centre if requested to by the Centre staff.
All persons attending the Venue must, if requested, provide adequate identification or proof of age. Acceptable identification in Western Australia is either a current passport, proof of age card or driver’s license.
Centre staff reserve the right to refuse entry or service to any persons considered by the Centre staff to be intoxicated, creating a disturbance, or where liquor is served, underage (having no legal proof of being 18 years or older). Any guest deemed to be intoxicated, underage or creating a disturbance will be required to leave the premises. No alcohol can be brought onto the premises.
No Alcohol can be bought onto the premises.
These guidelines reflect both legal requirements and the desire of the Centre to provide an enjoyable and safe Centre and Venue for all patrons.
The Centre reserves the right to book other functions in the same Venue room up to one hour before the booked function commencement time and one hour after the booked function finishing time. Additionally, the Centre reserves the right to book other functions in adjoining rooms at any time.
Soliciting for business with Centre patrons not associated with your Event is prohibited.
The Centre will only accept delivered goods related to a booked Event one working day prior to that Event. All delivered and other goods related to a booked finished Event must be removed within one working day after the Event. All goods are to be delivered between 09:00 -17:00 Monday – Friday.
Any caterer, other than LaMint Catering, engaged for your event needs to supply management of the AMC Jakovich Centre with:
- Copy of their current Public Liability Insurance Certificate to $10 Million Dollars.
- Copy of business Registration Certificate from the relevant local government or the Western Australian Health Department whichever the food business is registered with.
The centre is a Licenced Venue, at no times is alcohol permitted to be bought onto the premises for consumption or sale.
Damage and Indemnity
The Hirer shall indemnify the Centre, the State of Western Australia (“the State”), and their respective officers, employees, agents and contractors in full in respect of any liability, loss, costs, expenses, damages, claim or proceeding (including legal costs) arising in respect of personal injury or sickness or death of any person or arising in respect of any injury or damage to any property, real or personal to the extent such liability, costs, expenses, damages, loss, claim or proceeding arises in any way whatsoever from the willful or negligent acts of or omissions on the part of the Hirer or any employee, contractor, agent, licensee or invitee of the Hirer except to the extent such liability, loss, claim or proceeding arises by reason of an act or omission of the Centre or the State or their respective officers, employees, agents or contractors.
Neither the Centre nor the State shall be liable to the Hirer for any loss of life, personal injury or damage to or loss of property which may be suffered or sustained arising out of or by reason of the use of the Venue or its facilities or the conduct of the Centre except where the death, injury, damage or loss results from a negligent act or omission of the Centre or their respective employees or agents.
For no Event shall the State or the Centre be liable for loss of profit or consequential damages to the Room.
The Hirer must ensure that it and its guests comply with any directions given by the Centre staff relating to the rules and regulations or directions with regards to fire and safety precautions.
Damage to the Centre’s building, property or facilities related to a specific Event being held there is the responsibility of the Event Hirer and will be charged at replacement or repair costs.
When requested by the Centre, the Hirer shall take out and keep current during the Event, public liability insurance with a reputable insurer to cover its own legal liability and noting the interest of the Centre in the amount of not less than $10 million per claim and unlimited in the aggregate and provide upon request evidence of currency of insurance no less than fourteen calendar days prior to the Event.
The Customer shall also ensure that any performers or acts engaged by the Hirer shall have public liability insurance with a reputable insurer for the amount of at least $10 million to cover the performers’ or acts’ legal liability and shall, upon request, provide evidence of currency of such insurance to the Jakovich Centre fourteen days prior to the Event.
The Centre may terminate the Event and any future Events which have been booked immediately upon giving notice to the Hirer if:
a. the Hirer breaches any provision of the Centre’s Terms and Conditions of Use and cannot, or does not, rectify these immediately;
b. the Hirer alters the purpose of the Event without written approval from the Centre;
c. the Centre becomes aware of conditions, which upon holding of the Event, could jeopardise public safety or order or involve an unacceptable risk of personal injury or damage to property.
Where the Centre terminates the Event, the Centre shall not be liable to the Hirer for any loss or damage suffered by the Hirer by reason thereof.
Whilst the Hirer is in breach of the Event terms and conditions, the AMC Jakovich Function Centre may suspend the performance of its obligations of Room Hire.
|Associated Persons||Persons invited by the hirer to attend the event.|
|Caterer||The person or organisation independent of AMC Jakovich Function Centre that has the sole purpose of providing catering service to the hirer.|
|Event||A booked event that the hirer is managing.|
|Facilities||The equipment and services that are provided to the hirer to run the event, this excludes catering services.|
|Function Centre staff||Staff employed to administer Function Centre|
|Hirer||The person or organisation that has made a booking with the Function Centre officer.|
|Hirer’s staff||Staff employed by the hirer for the sole purpose of running the event.|
|Venue||The rooms that are available for hire at AMC Jakovich Function Centre in Henderson|